¨ To manage efficiently and effectively the site, accommodation, buildings and grounds
¨ To ensure the security of the premises and contents in accordance with agreed procedures and practices
¨ To manage a proactive Health and Safety Service throughout the Academy
¨ To manage all support staff within the facilities portfolio
Director of Finance for the Trust
Site Maintenance Assistants, general facilities and cleaning staff
Principal, Vice Principal, Assistant Principal, Teaching and Support Staff, Trustees, Suppliers, Contractors, External Agencies
37 hours per week. To be available during out of work hours for emergency call out (mobile phone provided).
Scale Point 25 27- £28,875 - £30,507
MAIN (Core) DUTIES
¨ As the designated 'competent person' for health and safety, to ensure that the relevant legislation and good practices are continually observed.
¨ To develop and implement policies, procedures and processes concerning Health and Safety (including risk/emergency management).
¨ To promote and monitor safe working practices within the Academy and to provide regular reports to the Director of Finance, SLT and Governors.
¨ To contribute to the implementation of the Academy's Accommodation Strategy with specific responsibility for the management of a rolling programme of maintenance, redecoration, furniture renewal and relocation of subjects/functional areas.
¨ To ensure that regular checks of buildings, grounds, furniture, fittings are undertaken and to take appropriate action.
¨ To obtain when necessary financial estimates relating to necessary work and advise senior management accordingly.
¨ To be responsible for the oversight of staffing and security arrangements concerning lettings and events on site.
¨ To ensure that orders placed for approved site works/services are in accordance with approved procedures, specifications, timescales and that the work is supervised and completed satisfactorily.
¨ To ensure the security of resources and accommodation including the operation of fire, smoke and intruder alarms, emergency key holder responsibilities and risk management.
¨ To be responsible for the deployment and work of the Site Maintenance and other facilities staff.
¨ To plan and monitor the expenditure of the relevant allocated budgets.
¨ To ensure and assist in the provision of an effective portage facility within the Academy
¨ To ensure that the Academy buildings and site are clean and accessible.
¨ To be responsible for the minibus including maintenance and compliance with legal requirements.
¨ To ensure that teaching and other staff receive adequate support to meet educational and operational objectives.
¨ To actively monitor developments and changes in legislation in respect of health and safety requirements and advise on appropriate action as required.
¨ To develop, monitor and revise (when appropriate) documentation related to the areas of specific responsibility.
¨ To be responsible for maintaining a programme of electrical testing of portable items of electrical equipment including relevant record keeping.
¨ To manage a short, medium and long term programme of repairs and maintenance of the buildings and site facilities.
¨ To establish, monitor and review a list of contractors for minor works including the provision of predetermined pricing/specifications as appropriate.
¨ To develop and monitor systems relating to minor maintenance/health and safety/accommodation/resources requests from staff.
¨ To establish, monitor and evaluate risk assessments within the areas of specific responsibility.
¨ To manage effectively the duties of Site Maintenance staff in the areas of accommodation and resources, providing induction to new staff within the areas of responsibility.
¨ To advise on staffing needs, design of job descriptions, person specifications, and participate in the recruitment of relevant staff.
¨ To promote teamwork and to motivate staff to ensure effective working relationships.
¨ To coordinate the activities of First Aiders and retain appropriate records.
¨ To participate in the Academy's Professional Development Review process both in terms of self and other staff as appropriate.
¨ To ensure the effective operation of quality control systems in the areas of specific responsibility.
¨ To ensure that site works/services, including cleaning undertaken on behalf of the Academy meet the necessary quality standards and performance criteria and to seek modification, improvement or redress where required.
¨ To collect, monitor and evaluate the areas of specific responsibility against quality standards and performance indicators and implement modifications and improvements as required.
¨ To ensure that procedures within the areas of specific responsibility meet the requirements of Self Assessment and the Strategic Plan.
Management Information and Administration:
¨ To ensure the maintenance of accurate and up-to-date information/records relating to the areas of specific responsibility.
¨ To identify and take appropriate action on issues arising from data, systems and reports; setting deadlines when necessary and reviewing progress on action taken.
¨ To provide/present relevant management information concerning premises and Health and Safety for and external purposes.
¨ To retain and monitor a central file for all risk assessments.
¨ To ensure that all persons in the Academy (staff, students, visitors and contractors) are aware of their responsibilities in respect of Health and Safety and that relevant training is provided.
¨ To disseminate information to staff relating to the areas of specific responsibility in accordance with policy.
¨ To liaise with external agencies as appropriate in respect of areas of specific responsibility and prepare relevant documentation for them on behalf of the Academy.
¨ To liaise with the Principal in respect of the timely health and safety induction for students.
¨ To chair the Health and Safety Committee.
¨ To attend meetings both internal and external related to areas of responsibility.
¨ To be available during out of hours for emergency contact.
Marketing and Liaison:
¨ To ensure that facilities/premises are maintained to a high standard.
¨ To assist in promoting a welcoming environment to staff, students, visitors.
Management of Resources:
¨ To manage the available resources of staff, space, budgets and equipment efficiently and in accordance with the Academy's Financial Regulations and other policies as appropriate.
¨ To ensure that best practice in energy conservation in the use of heating, light, water etc is developed and maintained.
¨ To purchase resources in accordance with policies/procedures.
¨ To effectively manage the use of the Academy's accommodation outside of normal requirements and actively promote income generation and community use through the Academy's lettings scheme.
¨ To assist management in identifying resourcing needs and to contribute to the effective use of resources.
¨ To co-operate with other staff to ensure sharing and effective deployment of resources to the benefit of students and the Academy
£28,500.00 - £30,500.00 per year