An opportunity to own the administration of sales in accordance with company policies and best practice while delivering high quality client service and work with Senior Administration Manager to ensure that sales are administered in accordance with company policy, reinforcing the need to provide exemplary client service. Sale Administration Responsibilities Manage sellers and their property through pre and post-sale process for Auction and Private Treaty Sales, in accordance with sale administration calendars Facilitate compliant inbound shipments to meet catalogue deadlines. Manage consignments. Liaise between clients and support departments on complex consignments. Manage contracts and terms of sale. Work with legal, compliance, tax, experts and BDs on pre-sale issues (including changes to Sale Agreement, client complaints, IC, TA, VAT) Manage the co-ordination of travelling exhibitions in partnership with the Shipping Travelling exhibition team and Business Director. Conduct own pre-sale review and escalate concerns as appropriate. Ensure financial transactions comply with corporate governance. Work with Experts, Compliance and Shipping to ensure each lot is compliant; track all outstanding compliance issues and ensure they are resolved according to catalogue and sale deadlines. Ensure catalogue data is accurate and recorded in a timely way. Complete the Page Count Calculator as directed by Business Director. Work with other business areas to respond to client enquiries, resolve client issues and execute client transactions to ensure the highest level of client satisfaction. Co-ordinate extended payment terms being offered in conjunction with Post Sale Manager and Business Director Co-ordinate post auction transactions including post auction sales, account adjustments and cancelled sales. Obtain and action recommendations for unsold property and facilitate handover for shipment and/or collection clearly to the Post Sale Manager. Un-sign contracts in SAP Co-ordinate movement of property via London for other sale locations (export for sale and return shipments) Supervise and support floaters in all aspects of department administration Third Party Services and Procurement Co-ordinate the movement of property internally and externally for third party services Complete Purchase Order forms and obtain authorisation prior to ordering goods Ensure rebillables are charged correctly and respond to Finance queries regarding department parked aged documents Arrange buyer external services, in conjunction with Post Sale Services Manage Departmental Inventory Process non-saleable property in a timely way Co-ordinate bi-annual reviews of department aged inventory and obtain and action recommendations Complete inventory reconciliations following bi-annual stock checks to ensure accurate inventory records. Monitor and process House Property and Temporary Admission (TA) property on a quarterly basis General Respond to general client enquiries e.g. correspondence, phone enquiries etc. Maintain department filing Participate in project work as requested Skills/Competencies required: Good communication and client service skills. Excellent organisational skills including ability to multi-task and prioritise High level of attention to detail Ability to work independently and as part of a team Good working knowledge of Microsoft Office particularly Word, Excel, Outlook Previous administrative or relevant experience at Sotheby’s is desirable Job Title: Administrator Department: Russian Works of Art Reporting To: Senior Business Director Location: New Bond Street, London Contract Status: Permanent, Full-Time Closing Deadline: Friday 6th April 2018 Any job application you submit to us will be assessed using criteria based on the knowledge, skills and experience required for the relevant post. Please note however, any offer of employment will be conditional upon your rights to work in the UK or you gaining permission to work in the UK.