Description Company: Hitachi America, Ltd. Division: Brand & Corporate Communications Group (BCCG) Location: Tarrytown, NY Status: Project, Part-Time (19 hours per week) Duration: 3 months with the possibility of an extension (January 2018 – March 2018) Summary Hitachi activities in the U.S. demonstrate its Social Innovation strategy, as follows: Hitachi’s Social Innovation Business combines advanced IT with vast experience in infrastructure technologies to deliver solutions around the world by engaging in close dialogue with customers to understand challenges and jointly find solutions through “collaborative creation.” In adopting this approach, our goal is to mobilize the collective efforts of the Hitachi Group to deliver innovations that can solve these challenges and lead the way by making a positive impact on our changing world. We have several major initiatives involving our events in North America, including 2 Hitachi Social Innovation Forums we are responsible for, a few media-sponsored events such as Bloomberg Breakaway Summit, Economist Sustainability Conference and others, as well as a number of trade shows and special events. BCCG also holds an annual meeting for internal marketing staff called the Brand Managers Meeting. Because of the constant communications with Tokyo HQ, we are also required to provide significant internal documentation and maintain ongoing communications with HQ via e-mail and written reports. We are seeking to hire a part-time Administrative Assistant to support these above activities – with the breakdown being roughly 50% administrative duties and 50% event management support. Responsibilities Events: · Provide assistance with coordinating all events, which will include the following: o Organize communications to all internal stakeholders to inform them of agenda topics, timing, location, etc. o Conduct conference calls to discuss event details. o Coordinate schedules with internal/external speakers as well as contractors. o When necessary, manage all logistics in preparation for out-of-state events, i.e. book conference rooms, hotel options, shuttle schedules, etc. o Ensure all branding materials, and Hitachi technology displays are sent to location site of events and returned. o Coordinate all shipping, follow-up with event planners. o Provide other administrative support functions as requested. Administrative: · Providing support by managing the invoicing/accounts payable for all departmental expenses such as travel expenses, office supplies, etc. · Maintaining all departmental distribution lists for the Hitachi Group Companies and their senior management as well as the intranet based company database. · Handling calls made to the 1-800-Hitachi customer support system redirecting customers appropriately. · Distributing Hitachi brochures and maintain an inventory of all communication resources. · Assist with compiling “evidence binders” for shipment to Tokyo (copies of correspondence, presentations etc. · Providing branding materials to all Hitachi Group companies on request. · Assisting with general billing activity; learning the Hitachi billing system. · Follow-up, coordination with Hitachi companies requesting branding help, support. · Working with CSR team on joint projects. · “Housekeeping Details” like keeping the storage areas and conference rooms organized and tidy.Qualifications · Bachelor’s degree in business, event management, bookkeeping or related is preferred. · Minimum of five years' experience in an administrative support role is required. · Event implementation and coordination experience required. · Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). · SAP experience a plus. · Japanese language ability (speaking/reading/writing) is a plus. · Strong organizational, written and verbal communication skills. · Must be able to work independently. · Ability to lift 25 pounds. · Ability to travel domestically at least 1-2 times within duration of the project. EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to email@example.com. Queries other than accommodation requests will not be responded to.