Administration Assistant found on michelmores

Michelmores is a Top 100 Law firm with offices based in Bristol, London and Exeter. The Exeter office is seeking an enthusiastic Administration Assistant to join their busy Real Estate department providing efficient and effective administrative support to the Lawyers and PA's.    The team is looking for someone with a proactive approach who will maintain a high quality of service while developing strong and trusted working relationships with staff and clients at all levels. This role will be reporting in to the Real Estate Support Supervisor. The Role: Maintaining client records and updating new client enquiries for follow-up Assisting with the preparation of client correspondence for postage Assist in the preparation of transaction/completion and other documents as required Answering the telephone, accurate message taking with timely delivery to team lawyers Accurate record keeping and file maintenance Develop knowledge of the department's clients and their business Strive to provide the highest levels of support to both internal and external clients Cashiers run daily Support other team members by sharing knowledge and ensuring own and others' skills are developed Produce high quality work, first time, in order to support fee-earning capacity across the firm Distribution of post within the department Scanning, photocopying and binding of legal documents. Scheduling of deeds and documents Assisting PAs in the SWTRE and EPS teams across Real Estate (expense claims, travel/hotel bookings) Experience and Qualifications Required: Good level of basic education including Grade C or above in Maths and English at GCSE (or equivalent) Competent with Microsoft products (Word, Excel, Outlook etc) and using data management systems Experience of working under compliance and file maintenance procedures is desirable but not essential Excellent communication skills, both externally and internally Ability to work under pressure Excellent organisational skills with a methodical approach towards workloads  About the Firm: At Michelmores we put our clients at the heart of everything we do. We advise clients on a broad range of legal matters across the UK and internationally. With offices in Exeter, London and Bristol we are well placed to work with a diverse range of clients, with a specific focus on Private Wealth, Finance and Investment and Real Estate. We also have strong sector support for Technology and Innovation, Energy, Manufacturing and Public Sector work. This is a great opportunity to join a progressive and forward thinking Firm where clients recommend us because of the quality of our people and the depth of experience across the whole team. This is an initial 5 month fixed term contract. *No agencies please – any agency assistance will be via invitation only. Please note any speculative candidates submitted via agencies without invitation will not be considered as represented by that agent.