Main responsibilities include the management and control of the company's R and M spend by working in conjunction with the Business unit Service managers and the engineers.
All R and M invoices are scanned and indexed by the Accounts Department for authorisation by the Cost Control Department prior to payment to the suppliers.
The paperwork processes for the business are in place to ensure that all the necessary checks are carried out prior to authorisation. These include,
Order numbers for all the work is authorised and the costs linked to the job card. On receipt of the purchase invoices from the suppliers, review / scrutinise the work carried out, with specific emphasis on hours worked, travel time and reasonableness of the charges relating to the work carried out.
Ensure that the charges / costs also meet the Service level agreements (SLA's) with the suppliers on Labour rates, discount on parts, cost of oils etc etc.
The service history of the vehicle is reviewed to ensure that payment is not authorised for repeat or recurring faults.
All work relating to policy and warranty claims are identified and separated for discussion and reimbursement from the manufacturers.
Checks are made to ensure that all recharges to the customer have been identified by the Business unit and invoiced accordingly to the customer.
Continuous review with the equipment manufacturers on the standards of the vehicles and the associated equipment to ensure that the business is aware of any updates, issues and improvements on their vehicles / equipment's
On-going review of the purchase invoices from the Engineering point of view to establish the real costs relating to the general maintenance of the vehicle and identify any / all premature failures of components, referring them back to the Manufacturers.
In conjunction with the Engineering Director regularly meet with manufacturers to discuss the repair invoices identified as warranty or policy.
Work in conjunction with the Engineers and discuss / update any issues on R and M to ensure that the Service managers and CCD team are informed.
Attend meetings with the Managing Director and the Engineering Director and provide / inform them on your discussions with the supplier and manufacturers.
Support the Fleet Department with information relating to R and M costs on various category of vehicles to ensure accurate quotes are completed for all potential customers.
Review Third Party dealer / supplier network . Highlight shortfalls and audit all within an annual schedule / where necessary
Highlight continuous improvement and cost saving measures constructed in a monthly department report
Working hours are Monday to Friday 42.5 hours per week including 1 in 4 Saturdays 8 - 12pm